Privacy Notice

About This Notice

Reigate Grammar School İstanbul (“the School,” “we,” “us,” “our”) is committed to protecting the privacy of everyone who interacts with us, including prospective families, current families, students, and visitors to our website.

This Privacy Notice explains what personal data we collect, why we collect it, how we use it, and your rights in relation to it. It applies to personal data collected through this website and through our admissions and communications processes.

We are the data controller for the personal data we collect. If you have any questions about this notice or how we handle your data, please contact us at: [email protected]

What Information We Collect

We may collect and process the following personal data about you:

• Information about your use of our website, including pages visited, resources accessed, and technical data such as IP address, browser type, and device information.
• Information you provide voluntarily, for example when you register an admissions enquiry, complete a contact form, or request a school visit.
• Information you provide when you communicate with us by any means, including email, telephone, or in person.
• For admissions purposes: information about your child, including name, date of birth, nationality, and current school, as required to assess their application.

We do not collect sensitive personal data unless it is strictly necessary for the admissions or pastoral care process, and we will always seek your explicit consent before doing so.

How We Use Your Information

The data we collect is used to:

• Respond to your enquiries and provide information about the School.
• Manage and process admissions applications.
• Communicate with prospective and current families about School news, events, and updates.
• Improve our website and understand how it is being used.
• Comply with our legal and regulatory obligations.

We will not sell, rent, or share your personal data with third parties for marketing purposes.

Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: Where you have given us clear consent to contact you or process your data for a specific purpose.
• Legitimate interests: Where processing is necessary for our legitimate interests as a school, such as responding to admissions enquiries.
• Legal obligation: Where we are required to process data to comply with applicable law, including the Law on Protection of Personal Data (KVKK, Law No. 6698) of the Republic of Türkiye.

Your Rights

Under applicable data protection law, including KVKK, you have the right to:

• Be informed about how your personal data is used.
• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your data where it is no longer needed.
• Object to or restrict certain types of processing.
• Withdraw your consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us at: [email protected]
We will respond to all requests within 30 days.

Data Retention

We retain personal data only for as long as is necessary for the purpose for which it was collected, or as required by applicable law. Admissions enquiry data for unsuccessful or withdrawn applications is typically retained for one academic year, after which it is securely deleted.

Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access. All personal data you provide is stored on secure, password-protected servers. Please note that data transmission over the internet cannot be guaranteed to be completely secure, and you provide data to us at your own risk.

Links to Other Websites

Our website may contain links to third-party websites. Once you leave our site, we are not responsible for the privacy practices of those sites. We encourage you to read the privacy notice of any website you visit.

How We Use Cookies

Our website uses cookies to help it function efficiently and to understand how visitors use it. Cookies are small data files stored in your browser.

Google Analytics

We use Google Analytics to collect anonymised, aggregated information about website usage, such as which pages are visited most often and how long visitors spend on each page. This data does not identify you personally.

Cookie Management

You can control or disable cookies through your browser settings. Most modern browsers (Chrome, Firefox, Safari, Edge) allow you to manage cookie preferences in their settings or privacy menus. Please note that disabling certain cookies may affect the functionality of our website.

Changes to This Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this notice periodically.

Contact Us

If you have any questions, concerns, or requests relating to your personal data, please contact us:

Reigate Grammar School İstanbul
Eski Kısıklı Avenue, Burhaniye Neighborhood
Üsküdar, İstanbul, Türkiye
Email: [email protected]